Enhanced Spokeware Dashboard

We are pleased to announce the latest Spokeware development release. There is now a company dashboard page, allowing easy access to the various employee punch options available. Additionally, this release brings the option of giving employees the ability to log in and view past and current timesheets. To access this page, simply continue using the URL currently used for employee punches. You will now see links at the top of the page, the purpose of each described below.

Punch: "Punch" gives employees the option to punch in and punch out using two different punch buttons. This is the primary punch option used, preventing employees from trying to punch in when they are not punched out, and vice versa.

eXtended Punch: eXtended Punch gives employees the ability to punch in to a selected "Department" and/or "Job." This gives employees who work in multiple Departments, Jobs, etc. the ability to allocate their time to the area it is being worked.

Track Hours: This feature gives employees who have been granted access the ability to enter number of hours worked for a certain date. Only employees who have been given access will be able to successfully enter hours using Track Hours. The number of days available for the employee to select is configurable based upon your needs. If you would like any group of employees to be able to enter hours (as opposed to punching in and out in real time) for the current date, the past week, etc., please contact your support representative to have this feature set up.

Legacy Punch: The original punch option, this gives employees a single button for punching in and punching out.

Dashboard Login: The latest feature for enhanced employee use, the Dashboard Login gives employees the ability to log in and view their past and current timesheets, granting further access to those with proper security the ability to edit and save their own timesheets.

Using their payroll system's user name and password to log in, employees can navigate to TLM > My Timesheets to view timesheets. In addition to the status of the timesheet and whether or not it has processed through to payroll, the employees have a summary of hours per timesheet as well as the ability to open up individual timesheets to see hours by day. Employees who have been given proper security will also have the ability to edit and save their own timesheet. Please contact your support representative if you would like this option set up for any employees.

Viewing your recent punch activity

Every now and then we get a request from an employee to view their recent punches. Typically a manager can provide the employee with a view of their timesheet or print a timesheet for them.

This works for the most part but in order to provide our clients with even easier self service access option we are introducing the Recent Activity punch on all of our time clocks (except for ones that use magnetic swipe cards or proximity cards for punch in/out).

 

When providing your employee number and your PIN you now have a new option to click the Recent Activity button.

If you are authenticated properly your 10 most recent punches, including any open punches, will be displayed right below the button. For your security the list is cleared after 60 seconds unless you clear it out manually before that using the close button at the bottom of the list.

The lay out of the time clock has also been changed slightly to give even a better visual on smaller screen devices such as net books and tablets. There is less space now above the employee number field and less space to the left of the form so the time clock displays better on smaller form factors without compromising usability.

Those changes and various behind the scenes improvements will be released over the upcoming Labor Day weekend.

Happy Labor Day.