It is our pleasure to present enhancements recently made available to your Spokeware timekeeping environment. If you have any questions, please contact your support representative.
Management of Open Punches: Prior to the latest release, admin users managing timesheets were able to add and update closed entries only (those entries with clock in and clock out time both defined). When employees missed punches and/or informed managers of incorrect punches during a shift that was not yet closed, the admin user would need to wait until that entry was closed to correct it.
We have now introduced ability to both edit and add open entries. If an entry is open, it will appear in red as usual. When a user makes an Update that does not close the entry, they will receive a note stating "You have not completely specified in and out times. Are you sure you want to proceed?" When they click Ok, the update will be saved.
When adding an entry, there is a new flag available entitled "Still Punched In." When this is checked, the entry will be added with only the Time In specified. When the employee clocks out at the end of their shift, the entry will be closed.
Hours/Earnings by Date Range: The Hours/Earnings by Date Range Report has been limited to a date range spanning no more than 60 days. This was by design to ensure the data-intensive report did not crash if run for too large of a dataset. We've expanded this range limitation to 1 year to give some more flexibility in reporting. Please note the report may take a little while to generate if run for a large date range, depending on the number of employees and timesheet entries being reported on.
Simple Punch Page Option: As you may know, we have various punch capture methods designed to cater to different business needs and preferences. We have introduced a new punch capture option devoid of some of the other punch page bells and whistles, for those users who would like an even simpler and quicker way for employees to clock in and out. This page provides an on-screen keypad that the employee will use to enter a unique identifier they have been assigned. They can enter their numeric identifer via their keyboard or using the on-screen keypad with a touch screen or mouse. They then simply hit or click Enter. If the employee is not currently clocked in, it will clock them in. If they are currently punched in, it will clock them out.
Please Note: This punch method does not allow Go To Break or other declarations of the action being taken.
If you would like to learn more, or are interested in using this page in lieu of your current capture method, please contact your support representative.
