Time and labor management is not immune to the frenzy that comes with the Holiday season. From Vacation and Holiday pay to car trouble and sick days, employee management can be stressful this time of the year. We are happy to inform you of a few new features designed to make timesheet review and approval a little bit easier. As always, enhancements are made with you in mind and your continued feedback is welcomed and appreciated. If you have any questions, please contact your friendly Support team.
Daily Entry Acknowledgment: Each Spokeware timesheet is approved once before it becomes available for import to payroll. For those that manage a number of employees, waiting until the end of a timesheet period to review and approve timesheets can easily become overwhelming. These managers often adopt a strategy of daily review to limit the amount of work required at the end of the period (not to mention to keep current on labor cost and pending Overtime). The only problem is that it can become difficult to remember which entries have (and which have not) been reviewed come time for final approval.
There is now ability to flag each hourly entry as reviewed. When viewing timesheet details, you will now see a check box in the Entry Date column of each of these entries. After reviewing and mentally confirming or approving the entry, you can simply check this flag. The next time you navigate to the timesheet, the flag will have been replaced by a green check mark denoting the entry has been reviewed and approved. If the entry is updated for any reason, the check mark will be removed and it can be acknowledged again.
**Please note: Daily Acknowledgment is not required for final approval. It is simply a tool to use as a reminder of what has and has not yet been reviewed.
Timesheet Entry Notes: Managers often need to add an entry to an employee timesheet for various reasons. Perhaps an employee forgets to punch in and out for a shift or a new hire does not yet know their punch process and credentials. Whatever the reason may be, it would be useful to attach notes to these entries for reference.
There is now ability to add a Note when adding a timesheet entry. The note will display in the Audit column of the entry itself.
There is not currently ability to add a Note to an existing entry. This functionality wll be expanded upon in the future.
Have a happy and safe Holiday Season!
