A New Release of SpokeWare is Available

 

We are excited to announce a new release of SpokeWare available as of March 27th, 2011.

Highlights of the changes are listed below.

Time Sheet Edit Screen

• Improved OT Processing:

• When manually adding a punch to a timesheet that causes the worked hours to go over 40 hours for the week OT calculations are now automatically performed and OT hours are added to the timesheet.

• Improved Punch Hour Display

• The hours display when entering punch information was realigned for easier use and the hours are now displayed using the AM/PM designation.

• Ability to Add Per Unit Amounts

• Clients that track per unit amounts, for example number of rooms cleaned, can now enter those amounts into the timesheet. Simply change the selected earning in the Earning drop down to an earning that handles units (such as number of rooms) and the entry form will hide the punch information grid and display the amount entry field. Enter the number of units and click Add Entry and your units will be saved into the timesheet and will be imported into your payroll when you import the timesheet.

• Ability to Add Dollar Amounts

• Similarly clients that track dollar amounts for earnings such as cash tips can enter those amounts in the timesheet. Simply chose an eligible earning from the Earning drop down and the Amount field will be available to enter the amount. That data will be added to the timesheet and later imported into the payroll eliminating the need for double entry.

• Job Drop Downs Default to Employees Position

The location drop down in the Job description now defaults to the employee’s location. Similarly for the Department and Job drop downs. This enable’s Managers to quickly add entries to a timesheet while reducing the chances for errors.

• Earning Drop Down Defaults to Regular Hourly Earning

Similarly the Earning drop down now defaults to the Employee’s default hourly earning. This helps in eliminating mistakes and speeds up data entry process.

• Managers can now view multiple locations

A manager that has access to more than one location can now assign the timesheet earnings to a different location. If you have access to more than one location they will all be available in the drop down. If you need access please contact your friendly support representative and we will assign you access after verifying the request.

• Timesheets now allow for updating earning codes in place

 

Due to popular demand Managers can now change a timesheet entry’s Job (location, department, job) and/or Earning code simply by overriding those values from the appropriate drop down and clicking the Update button.

Tip: if you find that the screen is too wide for your display you can reduce the font size in your browser. On most modern browser this can be achieved simply by pressing and holding the Ctrl and – (minus) keys together.

 

 

Reporting Changes

• Managers can Re-Open Approved Timesheets

The Open and Approved Timesheets report is a very handy report that can be accessed by navigating to TLM –> Reports –> Open and Approved Timesheets

This report lists all available timesheets that are either open or approved but have not been imported into payrolls as of yet.

The report has the unique feature in that it allows a manager to view timesheets on the screen in a compact fashion yet when it is printed it prints each timesheet on a separate page along with place holders for employee and manager signatures. This allows for employees to verify the hours before the manager submits the timesheet to payroll.

Every now and then a manager would inadvertently approve a timesheet and would need it re-opened. As of this release, this report now adds the ability for the manager to Open Approved timesheets right from the report. It also allows the manager to approve Open timesheets right from the report.

This allows the managers to undo Approvals without having to contact support and at the time time provides a single location where a manager can go over timesheets with employees and approve en mass.

To approve a timesheet click on the Open Status and you will be prompted to confirm before it is approved. To open a timesheet click on the Approved status and you will be prompted to confirm before it is re-opened.

 

If you have any questions or feedback you can always contact us at Support@OAESoftware.com