New Reports: The following new reports have been developed and are available for your immediate use. As with all Spokeware reports, they will only yield information on the employees a running user has access to via security setup.
Approved Timesheets: Identical to the "Open and Approved Time Sheets" report, but only displaying those that are Approved.
Open Timesheet: Identical to the "Open and Approved Time Sheets" report, but only displaying those that are open.
Missing Punches Report: Seeing as the Hours/Earnings by date Range reports only include details for closed timesheet entries (entries with a punch in and punch out), we've added a Missing Punches Report. This report will show open entries (missing either an in or out time) within the date range the report is run for.
Daily Labor Report: We've introduced the Daily Labor Report as a tool to view cost by day for the company sub-units you've established (Location, Department, Job, etc.), as calculated based on the values in timesheets and employee hourly rates stored in your payroll system. The report will show Earning/Hours by day for each of your sub-unit combinations, as well as the calculated Cost as a dollar value.* This report only includes hourly earnings specifically designated, so please reach out to your support representative if you would like to make use of it.
*Please Note: Cost will display only if the viewing user has access to employee pay information
1. How many days before Holiday the entry is added to the timesheet. This is important in that only active, eligible employees will receive holidays at the time they are automatically added to timesheets
2. Earning Code to use for Holiday entry
3. Who is eligible to receive holiday pay based on Salary Type, Employment Type and Pay Type
4. Which company sub-units (Levels) are eligible to receive the Holiday entry
Company Holidays will pull directly from those set up in your payroll system events calendar. If you would like automated holidays turned on, please contact your support representative.
Levels: The company sub-units (Levels) you have established are a primary driver of system functionality, from security to interface filtering to reporting. Because of their importance to system operation, their management (setup and deactivation) is the responsibility of your support representatives. We have now, however, given company super users (those with access to all company information) the ability to view and add levels through Spokeware as needed. Under TLM>Levels, you'll see a listing of your company levels. If you have the appropriate security access, you will be able to add to your existing levels through this page.
To add, simply enter the new sub-unit in the level field of choice and click Add.
If you would like the sub-unit tied directly to a parent level so that it only becomes available when that parent level is selected, simply select the parent level you would like the sub-unit tied to and then click Add.
Daily Overview: We've introduced a visual "Daily Overview" of time worked by employee to the existing Dashboard by Location. In addition to the currently Punched In Employees and their punch times, you'll now see a Daily Overview section that visually displays employee time worked in half hour blocks. This will display employees currently punched in as well as employees who have punched out for the day.
Allotted Lunch: We've introduced functionality to allow for the payment of tracked breaks taken up to a certain number of minutes allotted. Employees given an Allotted Lunch in your payroll system will have system-generated entries added based on this setting and their breaks taken. If an employee is allotted 30 minutes of lunch, when they return from their break the system will add an entry for their break time taken, only up to the 30 minutes allotted. If they go over their allotted lunch, that extra break time will remain unpaid.
The system-generated entry will use the same earning code as the regular shift entry unless otherwise specified. If you would like these entries added tied to a particular earning code, please contact support.
Daily OT Threshold: In addition to automatically calculating daily overtime based on state law for those states that require it, we've now introduced functionality to voluntarily set a Daily Overtime Threshold to define a point within a shift beyond which time will be recorded as overtime. This threshold is set in your payroll system on a per employee basis. Please contact your support representative should you have any questions.
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