Adding Timesheets

 

In Spokeware timesheets are automatically created when an employee punches in. This eliminates the extra steps of managing timesheets separately and having to remember to maintain them and makes it extra convenient for the manager to view/edit and process employees’ punches or whole timesheets.

However this ease of use has generated a need and a request. The need stems from people being new hired into the system and not having been trained on punching in/out. By the time they punch in to the system for the first time their prior week’s timesheet is closed.

The request came from all the people that are falling in love with Spokeware and would like to use it to manage timesheets for salaried employees or have the employees submit their own timesheets based on an honor system. Since there are no punches, the system does not generate a timesheet and there is no way for the salaried employee to enter their time.

To solve the need and fulfill the request the software now allows the Manager to add timesheets on the fly whilst managing open timesheets as illustrated in the screenshot below:

You simply pick the employee that you want to add the timesheet for, enter the starting date of the week you want to add the timesheet for and click the Add Time Sheet button.

The timesheet will be created and can be edited just like any other timesheet in the system. The manager can fill in the hours for the salaried employees or have the employees complete and submit the hours themselves.

For new hires that have missed punching in for the week the manager can enter their hours manually into the timesheet.

The latest release of Spokeware also includes couple of other enhancements. In that same screenshot you will notice a Filter By Location drop down. If you are a manager managing multiple locations you used to view timesheets for all employees in all locations all at once. This can be overwhelming for managers that manage hundreds of employees.

With this release you filter the timesheets by location so that you can process them one location at a time.

The last change deals with incorrect settings. If the employee was not setup correctly with a punch earning code Spokeware registered the punch without an earning code.

This is not a typical usage scenario but is an indication of a missing setup. None the less the manager could not open the timesheet to fix the error if the timesheets had punches with no earning codes.

This latest release of the software uses the system’s default hourly earning if no default earning code was defined for the employee. In the vast majority of the cases that’s the proper earning code to use. In the few cases where that is not the case the manager would be able to edit the timesheet and override the earning code.

The new features are available immediately in the system. As always, if you have any questions please contact your friendly account representative.